D. Financial Support of the Library
The library receives funding from several sources. For the operating fund these include:
1. State Taxes-
2. CAGIT (County Adjusted Gross Income Tax) -
a. Certified Shares
b. Property Tax Replacement Credit
3. Intangibles Tax - Bank & Financial Institutions
4. License Excise Taxes
5. Fines and Fees
6. Interest on Investments
7. Gifts and Bequests
8. Sale of Property
9. Various Grants
10. Community Foundation interest
11. Friends of the Library
The Capital Projects Fund uses County Property Taxes for funding of special projects as approved by the County Council and the State Board of Tax Commissioners.
The Library Improvement Reserve Fund (LIRF) acts as the Savings account of the library. Its funds come through transfers from the operating Fund.
The Library also receives funding for specialized events from the Friends of the Library, a volunteer group which raises money for items which the library cannot afford or is not allowed to spend money on (such as refreshments for meetings, etc.)
II. By-Laws:
The Fulton County Public Library shall be operated according to the Indiana Public Library Law of 1947 as amended. See Appendix A.
The Indiana Library Trustees Manual will be a guideline for the structure of the Board.
1. Membership: The Board of Trustees of the Fulton County Public Library shall consist of seven members. The members are appointed for four year staggered terms. Upon resignation or death of a trustee, a replacement shall be appointed by his/her appointing authority to fill the unexpired term.
two (2) appointed by the County Commissioners;
two (2) appointed by the County Council;
three (3) appointed by the school boards serving Fulton County, including; two (2) from the Rochester Community Schools; and one (1) by the combined school districts of Caston Community Schools, Tippecanoe Valley School Corporation, and Culver Community Schools.
The Library Director is an ex officio member of the Board of Trustees.
2. Officers and Committees: The officers of the Board of Trustees shall be President, Vice President, Secretary, and Treasurer. These officers are to be elected at the December Board meeting and assume office in January of each new year. Committees are appointed as needed.
a. Nominating Committee: each year a committee must be chosen in the fall to nominate the following year’s officers.
b. Budget Committee: works with the Director to prepare the annual budget.
3. Duties of the Board of Trustees
a. Determine & secure adequate funds for efficient operation & management of FCPL.
b. Select (hire/fire), and advise the Library Director.
c. Set the hours of operation for the library.
d. Determine salary schedules with suggestions from the Director.
e. Approve book and material selection policies as proposed by the Director.
f. Maintain all buildings and furnishings.
g. Keep accurate records of all proceedings.
h. Represent the library to the community.
i. Attend Board meetings as often as possible. If six meetings are missed within a 12 month period, a member will be asked to resign.
j. Board members shall serve without pay. The Board will be reimbursed by the library for expenses incurred for travel, lodging, meals and registration fees for state, district, and other library oriented meetings.
4. Meetings: The Board of Trustees of the FCPL will meet on the first Monday each month at 4:00 PM in one of the Library buildings. All such meetings will be posted at least 48 hours prior, to appear in the newspaper and in the library. A quorum for the transaction of business shall consist of four members present. Special meetings may be called by the President or upon request of two or more Board members.
The order of business shall include:
Call to order
Ascertain a quorum
Approve Minutes of previous month's meeting
Approval of claims and financial report
Committee Reports
Old business
New business
Director's report
Adjournment